ࡱ> e xbjbj z:h]bh]b DDDDDXXX8<<X(5(0FFFzzz4444444$F794Dzzzzz4DDFF44zDFDF4z413F``~2440(532::(3:D3tzzzzzzz44zzz(5zzzz:zzzzzzzzz B : Standard Operating Procedures: Pre-Award, Subawards 1. Purpose The purpose of this document is to describe the process of including a subaward in a grant proposal for research funding. 2. Scope These procedures are relevant to LIU Faculty Members and grant Principal Investigators, as well as, relevant partner institutions that LIU may subaward to. 3. Prerequisites A subaward is an agreement with a third party (usually another educational institution) to perform substantive programmatic work or conduct a significant portion of the project. The work to be performed is integral to the overall success of the sponsored project and is carried out in compliance with prime award guidelines. A subaward generally involves greater performance expectations, including formal milestones and deliverables, than an Independent Contractor Agreement (ICA). The individual primarily responsible for accomplishing the work promised under a subaward may often be considered, or even given the title of, a co-Principal Investigator (co-PI) with the LIU PI. At the pre-award phase of proposal and budget development the following materials should be collected from all subrecipient organizations. Line Item Budget Budget Justification LIU Subrecipient Commitment Form Institutional Senior Personnel CV and Current and Pending (if required by funder) Scope of Work (SOW) 4. Responsibilities Principal Investigators (PIs) are responsible to identify appropriate subrecipient organizations, decide what portion of the project they will require the subrecipient to complete, and determine what portion of the overall budget to allocate to the subrecipient. The PI should relay all of this information, along with the appropriate contact information at the subrecipient organization, to OSP. Office of Sponsored Projects (OSP) is responsible to coordinate all materials needed from subrecipient organization(s) and incorporate them into the overall budget and grant proposal. 5. Procedure 1) PI identifies & confirms Subrecipient(s): PI decides what faculty or institutions they want to perform substantive programmatic work or conduct a significant portion of the project for them. 2) PI communicates to OSP: Once appropriate subrecipient(s) are identified the PI should share the following information with OSP: Portion of the overall budget to allocate to the subrecipient. Scope of work subrecipient will be responsible for. Contact information for PI and grant administrator GO at the subrecipient organization. 3) OSP communicates to Subrecipient(s): OSP communicates to the appropriate contact what is needed from their organization and provides an appropriate deadline for receipt of documents. This deadline should be well in advance of the sponsor deadline to allow enough time for review, modifications, assembly, and approvals. Typical information required of the subrecipient would be: Line Item Budget Budget Justification LIU Subrecipient Commitment Form Institutional Senior Personnel CV and Current and Pending (if required by funder) Scope of Work (SOW) Other sponsor specific items listed in the RFP 4) OSP receives final documents from Subrecipient(s): Upon receipt of documents OSP should confirm that all required documents and signatures have bene received, review all documents for accuracy, and then; barring any issues that require modification; incorporate subrecipient documents into full grant proposal and budget. 6. References NIH-Subawards (Consortium Agreements) for Grants SOP:  HYPERLINK "https://www.niaid.nih.gov/research/grants-subawards-consortium-agreements" https://www.niaid.nih.gov/research/grants-subawards-consortium-agreements Grants.gov community blog, What Is a Subaward and a Subrecipient?:  HYPERLINK "https://grantsgovprod.wordpress.com/2020/03/18/what-is-a-subaward-and-a-subrecipient/" https://grantsgovprod.wordpress.com/2020/03/18/what-is-a-subaward-and-a-subrecipient/ 7. Definitions Line item budget: Abudgetin which the individual financial statementitemsare grouped by cost types or departments. PI: Principal Investigator of a sponsored project; responsible for overseeing and certifying the effort of all individuals working on his/her grant(s). Scope of Work(SOW): The area in an agreement where theworkto be performed is described. The SOW should contain any milestones, reports, deliverables, and end products that are expected to be provided by the performing party. The SOW should also contain a time line for all deliverables. Subaward: A subaward is when a portion of LIUs sponsored project is passed through to another entity in order to complete a portion of the sponsored project's scope of work. It does not include payments to a contractor or payments to an individual that is a beneficiary of a program. Subaward Agreement: A formal written contract made between LIU and another institution or organization to perform an intellectually significant portion of LIUs SOW (Statement of Work) under a LIU sponsored project.     Grants Officers Standard Operating Procedures SOP #Revision #Implementation DatePage # PAGE 1 of 3Last Reviewed/Update Date Standard Operating Procedures: Pre-Award, Subawards 345@J M ^ _ p   T U V j k s ɼɼɼvkv]hj h}5CJOJQJh25CJOJQJhj hj 5CJOJQJhlhlCJOJQJhlCJOJQJh$BDCJOJQJh;_CJOJQJh;_h;_CJOJQJhshPCJOJQJhPCJOJQJh;_h;_CJOJQJaJhsh5CJOJQJaJhshPCJOJQJaJ$45@_ p   ? 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