ࡱ> e bjbj z>h]bh]b  8DD2`L&2(2(2(2(2(2(2$4C7L2L24a2v&2&2/|0|x=l/2w202/7*B7$070|L2L2lN27 B R: Standard Operating Procedures: Proposal Submission Process 1. Purpose The purpose of this document is to outline the necessary steps for the preparation and submission of grant proposals. 2. Scope These procedures are relevant to LIU Faculty Members, Principal Investigators who wish to submit a proposal and Office of Sponsored Projects personnel who are responsible for the review and submission of all grant applications. 3. Prerequisites PI must find an RFP that aligns with their research/interests The Principal Investigator and Institution must meet the eligibility requirements of the RFP OSP needs to make sure all required registrations are current and active 4. Responsibilities Principal Investigators (PIs) are responsible to notify OSP as early as possible of their intent to submit a grant application. In addition, they are responsible for all application documents, the completed application, internal routing and approval unless specified otherwise. PI must prepare application by the internal deadline indicated by OSP. Department Chairs (DC) are responsible to sign off on internal grant proposal routing form in OSP Portal. School Deans (SD) are responsible to sign off on internal grant proposal routing form in OSP Portal. Office of Sponsored Projects (OSP) is responsible for review, feedback, guidance, budget development and institutional approval for submission of all proposal applications for external funding. 5. Procedure 1) PI notifies OSP of plan to submit a grant application: PI emails OSP and provides a link to the grant opportunity they are interested in applying to for their review and feedback. 2) OSP reviews RFP and notifies PI of proposal requirements and next steps: OSP reviews requirements for page length, formatting, budget, the sponsor deadline and any other elements, which must be submitted. OSP also develops an internal deadline/timeline with PI to ensure proper OSP review and timely submission to sponsor. 3) PI supplies OSP with names and contact information of any additional Co-PIs or subcontracts 4) PI meets with OSP to develop budget and discuss grant application: The application requirements and role responsibilities of the PI are discussed in the initial meeting. The PI and OSP will work together to develop an appropriate budget and budget narrative for the proposal which follows all relevant LIU requirements. A checklist of all internal and external proposals requirements may be provided by OSP. See example below. Internal requirements include: Internal Approval form with required signature (done through OSP Portal) Conflict of Interest form and certification Responsible conduct of research certification Export Control Review (If necessary) Review of IRB/IACUC procedure If cost share is required approval from appropriate parties External Requirements include: PI registration in grant portal (If necessary) Application Package Narrative Biosketches Budget Final Budget Justification Letters of Commitment for In-Kind/Cost-share or Matching Support (as required) Current and Pending Support (as required) Data Management Plan (as required) Facilities, Equipment and Other Resources (as required) Other administrative/business or regulatory documents requested by the sponsor for this specific proposal per the guidelines for this submission (as required) 5) PI drafts narrative and submits to OSP for review/approval: The PI ensures that the narrative keeps to the specified formatting and page length requirements and submits the final narrative with all requirements to OSP for campus approval, if required, by the agreed internal deadline. 6) OSP organizes the application for review: OSP conducts a thorough review of the application to make sure it adheres to all the guidelines. If any changes are necessary, OSP will contact the PI for revisions. 7) OSP submits grant submission to sponsoring agency: OSP will submit and sign the application and confirm proposal was successfully submitted. OSP sends submission confirmation e-mail to PI for their records. 6. References SF 424 Forms  HYPERLINK "https://www.grants.gov/forms/sf-424-family.html" https://www.grants.gov/forms/sf-424-family.html Proposal & Award Policies & Procedures Guide (PAPPG)  HYPERLINK "https://www.nsf.gov/pubs/policydocs/pappg22_1/nsf22_1.pdf" https://www.nsf.gov/pubs/policydocs/pappg22_1/nsf22_1.pdf Grant Process Overview  HYPERLINK "https://grants.nih.gov/grants/grants_process.htm" https://grants.nih.gov/grants/grants_process.htm LIU Office of Sponsored Projects  HYPERLINK "https://liu.edu/About-LIU/Administrative-Departments/Academic-Affairs/Office-of-Sponsored-Projects" https://liu.edu/About-LIU/Administrative-Departments/Academic-Affairs/Office-of-Sponsored-Projects 7. Definitions AOR: Authorized Organizational Representative; serves as the authority that is authorized to sign on behalf of LIU. PI: Principal Investigator of a sponsored project; responsible for overseeing and certifying the effort of all individuals working on his/her grant(s). RFP: Request for Proposal FO: Funding Opportunity RFA: Request for Application PA: Program Announcement Internal Approval Sheet: Internal approval documents that needs to be signed by Chair and Dean prior to grant submission. 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